✦ AI Automation for Healthcare Practices

Your staff should care for patients, not paperwork.

Klarivance delivers done-for-you AI automations that eliminate front-desk busywork — so your practice runs smoother and recovers more revenue, without adding staff.

Revenue recovered per month
$2,400+
Missed Call RecoveryRecovering 2 lost new patients/mo at $1,200 each
$6,000+
Patient Recall AutomationRe-engaging 20 overdue patients at $300/visit
3 hrs/wk
Staff Time SavedEliminating manual intake data entry every week

Sound familiar?

📞
Missed calls go unanswered
New patient calls slip through when your front desk is busy with walk-ins.
≈ $1,200+ per missed new patient
📋
Paper forms re-typed manually
Staff spend hours re-entering intake data that patients already wrote down.
≈ 3+ hours of staff time weekly
📬
Inbox overwhelmed daily
Routine emails pile up, urgent ones get buried, and replies take too long.
≈ Hours of attention diverted from patients
🗓️
Overdue patients not recalled
Patients who haven't been in 6–12 months aren't being re-engaged.
≈ $6,000+/mo in recoverable visits
What We Automate

Four automations. Real, measurable results.

Every product is HIPAA-aware, up and running in days, and maintained by us — no IT team required on your end.

📧
Inbox Triage Bot
AI reads, classifies, and prioritizes every incoming email — then drafts ready-to-send replies for your staff to review. Urgent items surface immediately; routine requests handle themselves.
✓ Saves 5–8 hrs of inbox management per week
$750 setup + $99/mo
📱
Missed Call SMS Recovery
When your practice misses a call, a personalized SMS goes out within 60 seconds — automatically. Patients feel taken care of; you capture the appointment you almost lost.
✓ Recovering 2 new patients/mo pays for the entire service
$500 setup + $79/mo
📄
Digital Patient Intake
New patient forms are sent digitally before appointments. Data is captured and formatted automatically — no more clipboards, no more manual re-entry, no more transcription errors.
✓ Eliminates 3+ hours of staff data entry every week
$1,250 setup + $129/mo
🔔
Patient Recall & Follow-Up
Overdue patients are identified and automatically messaged with a personalized outreach sequence. No staff involvement. Just appointments that get booked — and revenue that comes back.
✓ 20 recalled patients/mo = $6,000 in recovered revenue
$750 setup + $99/mo

Simple from your side. Powerful on ours.

1

Discovery Call

We spend 45 minutes learning your practice's specific workflow, tools, and pain points. No generic solutions — everything is scoped to your situation.

2

We Build It

Klarivance designs, configures, and tests your automation system. Most implementations are live within 5–7 business days. You're not involved in the technical work.

3

You Run Smoother

We handle ongoing monitoring and support. If something needs adjusting, we fix it. You focus on patients — we keep the automation running.

Built by someone who understands your workflow.

Klarivance was founded by Kristie, a business process improvement specialist with 30+ years of customer service operations experience and a decade in technical roles — including enterprise application analysis, software integration, and no-code automation.

She's seen firsthand how independent practices get buried under operational tasks that technology should be handling. Klarivance exists to close that gap — affordably, reliably, and without requiring your staff to become tech experts.

  • 30+ years operations & process improvement experience
  • Expertise in workflow development, design, and integration
  • HIPAA-aware implementations built for regulated environments
  • Serving independent practices across New Mexico & the Southwest
What a Klarivance engagement looks like
Typical setup time 5–7 business days
Contract type Month-to-month
Technical work required from you None
HIPAA compliance Built In
Ongoing support Included
Bundle discount (2+ products) 10–15% off

Ready to stop losing revenue to manual tasks?

Schedule a free 45-minute discovery call. No pressure, no pitch — just an honest look at where automation can help your practice most.